Office Space Sharing Agreement Template
- Office Space Sharing Agreement Template
- Virtual Office Agreement Template
- Shared Office Space Lease Agreement
Sample Office Sharing Agreement. For the practice of law between the parties or any other association between the parties other than a sharing of office space. Create an office sharing agreement to rent out your spare workstations with simple guidance from Rocket Lawyer. Licensing out additional office space to other.
Shared Office Agreement Template A 'how-to' guide for the Shared Office Space License Agreement This ‘how-to’ guide is designed to do give those parties entering into a shared arrangement a brief rundown of what the agreement is all about, how it works and what it means because, let’s face it, there is a lot of legal documents out there that just don’t make any sense at all. What is the point of this Agreement? The Sharedspace Licence Agreement is designed to put down on paper the arrangement between the party who has decided to share part of their commercial space (this is who we call the ‘Licensor’) and the person who has decided to use part of this space for their business (this is who we call the ‘Licensee’). The Agreement sets out the key terms agreed to between the two parties such as where and what the shared space is, how long the sharing arrangement shall be for, how much it will cost the Licensee and various other rights and obligations that both parties agree to. Who is this Agreement suitable for? This license agreement is for those parties wishing to share a part of a commercial premise with those wishing to use part of that commercial space for their own business purpose.
It may be entered into by a company or by an individual. Legal Stuff Sharedspace want to make the process of sharing commercial spaces as easy as possible, which is why we have put together this agreement. Sharedspace is not a law firm however and is not in the business of giving legal advice so we strongly advise seeking independent legal advice if there is anything in this document that you feel uneasy about or do not understand. If you do decide to go ahead and use our document, the parties acknowledge that Sharedspace takes no legal responsibility for any costs, loss or damages incurred as a result of using the agreement.
This is an agreement between the Licensor and the Licensee, we are simply giving you with the tools to put it to paper. You have the Freedom The idea of this agreement is to allow the parties the freedom and option to amend, delete or include any additional clauses or information that is relevant to their circumstance. We have highlighted in the document the areas in yellow that either needs to be completed by the parties or where we think the parties might like to add their own arrangements. However, this agreement is just a guide, any clause in it can be changed to suit the arrangement between the parties because lets face it, every licence agreement is going to be different, you call the shots. Legal Stuff Because lawyers like to make things confusing for everyone, we have put together a brief explanation of some of the clauses in the agreement that may be a little bit confusing or need further clarification.
Clause 1: Sets out where and what the shared space is and how it shall be used. Clause 2: The crux of this is that the parties acknowledge they both agree to license the shared space. Clause 3: There’s a difference between a lease and a licence, a lease gives the leassor rights and an interest in the property under NZ law, this is not a lease. Clause 5: The Licensee has a number of obligations to the Licensor, these are set out in this clause and include paying a fee (and possibly other costs as agreed to between the parties) and following the rules relating the use of the shared space. Clause 6: Anything that either party comes across in the course of the shared space arrangement is and shall remains strictly confidential, no questions asked. Clause 8: Outlines how the shared space is used – this can be tailored to the arrangement. Clause 10: Basically, the Licensee must comply with everything set out in the Head Lease.
Clause 11: This outlines everything that will cause the licence agreement to be terminated. Clause 12: The Licensee shall cover any costs the Licensor incurs if the Licensee breaks the rules. Signing the Agreement To make the agreement all official, or as they say in the legal world, ‘binding’ the document must first be dated at the top of the first page (don’t date the document before you sign it in case you don’t actually sign it on that date) and be signed by both parties on the designated execution page (no witnessis required). We advise that both parties sign the document at the same time and place (but if they don’t, make sure you only date the agreement after the second party has signed).
Both parties should be given a copy (either by signing 2 originals or by making a photocopy of the original version) and it should be kept in a safe place so that it can be referred to if necessary. Shared Office Space Agreement = $249.
Always put your agreement in writing when with another small business. To get started, use this sample office sharing agreement as a model in preparing your own. This one is for a group of compatible professionals—a few lawyers, a financial planner, and a website developer—but you can adapt it to your own situation. This agreement assumes that all of the tenants are on the master lease. Some landlords don't allow that, however, which means that one person will have to become the master tenant and sublet the other spaces to the rest of the sharers.
In that situation, your agreement should include a provision that all of you are bound by the terms of the master lease. Sample Office Sharing Agreement This office sharing agreement is made between Benjamin Coke, Suzanne Clarkson, Tamara Lester, Marilyn Mertin, and Robyn Troxel, who intend to share the office suite located at 2525 College Avenue in Rockland. Ben is an accountant, Suzanne is a financial planner, Marilyn and Tamara are lawyers, and Robyn is a web developer. We agree that we will share the use of the office suite in order to save money and resources, and have the benefit of one another's knowledge, skills, experience, and company. We'll share the entire suite at 2525 College Avenue as described in this Agreement. All of us will share use of the common areas, Ben and Suzanne will each have their own private office space, Tamara and Marilyn will share a single office as described below, and Robyn will use the space more occasionally, all as described in paragraph 7, below. Only the people listed above are sharing the office space.
Office Space Sharing Agreement Template
None of us may sublease our individual space without the consent of each of the other people who are sharing the space. Our lease on the office suite begins on July 1, 20xx and has a term of three years. We each intend to stay for the entire term of the lease. If any one of us wants to leave, that person is responsible for rent until a replacement tenant is found, and will participate in the group's decision on the best way to look for a replacement sharer. We'll agree at that time on a process for advertising the space and choosing the new tenant, and the person leaving will take the lead on doing the necessary tasks to find the new tenant.
Each of us is a lessor under the lease with our landlord, Janice Lubner, and we are jointly and severally responsible for the rent and any other expenses under the lease. All five of us will share use of the common areas, including the reception area, kitchen, conference room, and the room we're describing as the administrative space. Ben and Suzanne will each have a private office. Tamara and Marilyn will share the third office and they will work out their own schedule as to use. Robyn will use the conference room as meeting space and otherwise will work off-site. The administrative space will contain a desk for one staff person (discussed in paragraph 14, below), a fax machine that we will all share, a copier that we will all share, and a work table for common use.
Tamara has leased the copier, which is also a fax machine, and we all agreed on the model and lease terms. Each of us will pay one-fifth of the cost of the lease by reimbursing Tamara quarterly in advance, on the first of July, October, January, and April. When we first take possession of the space, we'll all contribute in equal shares to the purchase of two cartons of copy paper, and for the first six months we'll keep track of copies made and fax pages received. At the end of six months we'll tally up, and if there's a significant discrepancy in use we'll adjust the cost of paper in a way that we all agree is fair; we'll also pay for toner in proportion to our use or as otherwise agreed. Each of us will have our own phone line(s) installed and will maintain our own voicemail.
We'll all meet together on the first Monday of each month for lunch in the kitchen, to discuss any concerns we have about our sharing arrangement. We'll try our best to reach consensus on any issues that come up; if we can't, we'll use a majority vote. We agree to keep the common areas tidy and to keep our own supplies in our private offices.
We'll cooperate to supply the kitchen with dishes and silverware by bringing our own extras from home, and we all agree to clean up after ourselves, including taking our old food out of the refrigerator at the end of each week. The landlord is providing cleaning service once a week. Trace adkins torrent.
We've set up a Google calendar for scheduling the conference room and we agree to use it on a first-come, first-served basis. We agree that none of us will use the conference room for more than eight hours a week, or for any meeting longer than half a day, unless we clear it with the others first by sending out an email asking for agreement.
The total rent on our suite is $2,600 per month. We agree to divide the rent as follows: Ben $725 Suzanne $725 Tamara $450 Marilyn $450 Robyn $250.
Ben and Suzanne are going to hire an administrative person ('the admin'), who will also serve as receptionist for the entire suite and will greet visitors, accept packages, and sort mail for all of us. Except for those tasks, the admin will work exclusively for Ben and Suzanne unless a special arrangement is made for the admin to undertake specific tasks for another sharer. Ben and Suzanne will have a separate agreement regarding sharing the time and expenses of the admin. Each of us is a sole owner of his or her business and we each will have our own stationery, telephone number, and professional liability insurance (if appropriate to our profession).
None of us is responsible for any acts or omissions of any other tenant, unless we enter into a professional relationship with each other or do other types of work for or with one another. If any of us has a conflict that we're not able to resolve through direct discussion, we agree to all sit down together and try to reach a resolution.
If we can't, the people in conflict agree to attend at least one mediation session with a mediator they agree on, and to share the cost of the mediation. If this doesn't help to achieve resolution, we're each free to pursue whatever remedies we think are appropriate. We all agree to act in good faith and give one another the benefit of the doubt in any conflict or potential conflict. We won't terminate anyone's tenancy before the lease term is up unless the person breaks the terms of the lease or of this agreement. In that case, a vote of three of the other members constitutes agreement of the group to ask the person to leave.
Anyone whose tenancy is terminated involuntarily has sixty days to leave, and isn't responsible for helping to find a replacement tenant as described in paragraph 5. Benjamin Coke Date Suzanne Clarkson Date Tamara Lester Date Marilyn Mertin Date Robyn Troxel Date Interested in other resources you can share? Check out Nolo’s book for ideas and forms on other successful sharing arrangements—from cars to housing to child care and more. Self-help services may not be permitted in all states.
Virtual Office Agreement Template
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Shared Office Space Lease Agreement
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